How to Book a Conference Room

Using the Room Finder:

Click the New Items button in the Outlook ribbon menu at the top of the screen and choose New Meeting.
In a new meeting, add the Required attendees, the Start time and the End time, then click the Room Finder button at the end of the Location field.

Alternatively, you can click in the Location field and select Browse with Room Finder at the bottom in the list of suggested locations.

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In the Building dropdown menu, select PMG_Suwanee. Note: You may need to type the letter “P” for the building name to appear. Alternatively, you can click on Suwanee under All cities to reveal the building name.

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You can use the Room Finder to filter the room list by specifying room Capacity and/or room Features required for the meeting. The Room Finder will also show you which rooms are Available or Unavailable at the time and date you specified in step 2.

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Using the Scheduling Assistant:

If the meeting has multiple attendees and busy conference rooms, it can be difficult to find a time that works for everyone.

To find availability for people and rooms, select the Scheduling Assistant button in the new meeting ribbon menu, then select AutoPick and choose the appropriate criteria. Alternatively, you can use the Scheduling Assistant view to manually select a time that appears available for all attendees and the selected conference room(s).

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After you find an appropriate time slot and add a conference room to the meeting, select Meeting on the ribbon. When you're done setting up your meeting, select Send.